COMMERCIAL INVOICE
The value
What is billed and on which lines. The document the tax classification rests on.
IMPORTS
One file for each shipment, not a folder full of documents.
The commercial invoice, the packing list, the CMR, the delivery note and the bill of lading are all in one place. Fintray ties them together by the shipment reference and the order, and the file shows you what is missing.
A file in progress: four confirmed documents, one proposed automatically from the same shipment reference, and two missing documents required by the internal process, not by law.
ROLES IN THE FILE
Every document has a role, not just a file name.
Fintray recognises the type of each document and the information it confirms: the quantity received, the route of the goods, or the value invoiced.
PACKING LIST
What left
The number of packages and the weight, compared against the data on the invoice.
CMR / BILL OF LADING
The route
From where to where, with which carrier and under which reference. This is where the strongest link between documents comes from.
DELIVERY NOTE
What arrived
Proof of actual receipt, the document the invoiced quantity is compared against.
RELATIONSHIPS
Fintray proposes the links and shows you the confidence level for each one.
The same shipment reference is a strong signal. The same supplier, a week apart, is not signal enough. Fintray shows the strength of each link, instead of treating every signal the same.
STRONG SIGNALThe same shipment reference
STRONG SIGNALThe same order
WEAK SIGNALThe same supplier
WHAT IS MISSING
The file says what hasn't arrived yet.
The customs declaration and the proof of origin show up as missing because your own internal process asks for them. Fintray is explicit here: the list does not represent legal obligations, and it does not replace customs advice.
Missing from the file
Customs declaration
Proof of origin
For the internal process: it does not represent legal obligations.
HISTORY
Who created the file, what entered automatically and on what basis, what a person confirmed and when. The log is appended to, never rewritten.
WHY IT MATTERS ON IMPORTS
On foreign invoices, the wrong classification can cause trouble at the next inspection.
Invoices available through RO e-Factura can be taken in as structured XML. Foreign documents often arrive as PDFs, and there simply pulling the data off the page is not enough.
Intra-community or outside the EU?
Which set of rules applies, right from the start.
Goods or services?
The same supplier can bill both on a single document.
Reverse charge, or not?
Who accounts for the VAT, and under which article.
Which D390 code?
The return is filed monthly, and it goes wrong at line level.
Is it valid in VIES?
Validity is checked on the invoice date, not only on the day of the check.
Did they charge foreign VAT by mistake?
It happens, and it is not recovered the easy way.
Which rate applies, and for which date?
The last rate published on the invoice date or before it.
The result of the check
Automatic, with reservation, or needs human review. Cases the rules cannot settle are not handled by guesswork.
The details of the 42 rules and of the full specimen are on the document processing page.
When the file is complete, reconciliation takes one step, not hours of searching.
The documents gather
Each new document is proposed for the file it belongs to, from the shipment reference or the order.
It goes for checking
A person confirms what was proposed automatically and rejects what does not belong in the file.
Ready for reconciliation
The invoiced value, the quantity that arrived and the order are compared against each other, with the original document one click away.
It reaches the ERP
Confirmed, with the decision trail kept beside the record.
Send us the complete file of one shipment.
The invoice, the packing list, the CMR and the delivery notes from a real import. We build the file and show you what it matched automatically, what it proposed for confirmation, and what it left for a person.
Schedule a demo